Club rules
SECTION 1 NAME AND OBJECTS
1. Name, - The Club shall be known as "Shanklin Sailing Club", hereafter referred to as "The
Club"
2. Objects, - The primary object of The Club is to encourage boat sailing racing and good
sportsmanship. The secondary object of The Club is to provide social and other facilities for
members as from time to time be determined.
3. Club Burgee, - White burgee with blue cross and symbolic ship in upper quarter.
(4 and 5 are spare numbers)
SECTION 2 OFFICERS
6. The officers of The Club shall be Full or Family members of The Club and shall consist of the
President, Flag Officers (Commodore, Vice Commodore and Rear Commodore), an Honorary
Secretary, an Hon/Asst Secretary, an Honorary Treasurer, an Honorary Assistant Treasurer
and an Honorary Auditor. Officers shall be elected at the Annual General Meeting in each
year and shall hold office for one year, retiring at the Annual General Meeting in each year,
with the exception of the President, who shall hold office for life, or until he chooses to retire.
All the officers of The Club will be eligible for re-election.
7. Duties and powers of the Vice Commodore;-
The Vice Commodore is to have full control and management of all matters relating to sailing
events, subject only to the general approval of the General Committee. All racing to IYRU
rules, RYA prescriptions and the Sailing Instructions of The Club, decided by the Vice
Commodore and General Committee The Vice Commodore has the right to disqualify any
boat from racing if it is thought to be un-seaworthy. The owner/helmsperson shall be asked to
satisfy the Vice Commodore (or the Flag Officer) that the boat conforms to class buoyancy
conditions, or as defined by the General Committee.
8. Duties of the Rear Commodore;-
The Rear Commodore shall be responsible for the promotion of the Secondary objects of The
Club.
9. Duties of the Honorary Secretary;-
The Honorary Secretary shall,
a) Keep a register of Club member s names and addresses.
b) Conduct the correspondence of The Club.
c) Have responsibility for the custody of all Club documents.
d) Keep full minutes of all meetings of The Club and The Committee which shall be
confirmed and signed by the appropriate chairman upon the agreement of The Club, or
Committee at the next meeting of The Club or Committee.
10. Duties of the Honorary Treasurer;-The Honorary Treasurer shall,
a) Cause such books of account to be kept as are necessary to give a true and fair view of
the state of the finances of The Club.
b) Cause all returns as may be required by law in relation to such accounts to be rendered
at the due time.
c) Prepare and do receipt and payments account as of 3ist October in each year and
cause such receipt and payments of account to be audited at least once annually and
shall thereafter cause the same to be exhibited in The Club premises at least 7 days
before the date of the Annual General Meeting.
d) See to the maintenance of such insurance policy or policies as may be needed to fully
protect the interests of The Club and its members.
ContinuedA..
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Duties of the Honorary Treasurer continued,
e) Receive all monies due to The Club and shall deposit in the bank all monies received
by him belonging to The Club in the name of Shank 1 in Sailing Club and shall pay the
debts of The Club as The Committee shall direct (except petty cash payments) by
cheque, which shall be signed by the Treasurer and countersigned by the
Commodore.
11. Duties of the Auditor, -The Honorary Auditor shall,
a) Audit the accounts of The Club when called upon to do so.
b) If either unwilling or unable to act, inform The Committee who shall appoint a substitute
to hold office until the Termination of the next Annual General Meeting.
(12 and 13 are spare numbers)
SECTION 3 MEMBERSHIPS
14. Categories of Membership, -
There shall be the following categories of membership with the power to vote at all meetings
of The Club as indicated hereafter. The rights and liabilities of each category of members are
as defined in the latest edition of the bye-laws of The Club.
1) A FULL, MEMBER, - being a person who at the date of election is over the age of
eighteen, shall have one vote and full use of The Club facilities.
2) HUSBAND AND WIFE CLASSIFICATION, - shall also exist being as a married couple
over the age of eighteen and have one vote each.
3) A FAMILY MEMBER, - which shall include one or two parents (as may be) and all children
under the age of fourteen. The family unit shall have two votes excisable by both parents
and full use of The Club facilities, with exception of limitation defined in four.
4) A JUNIOR MEMBER, - being a person who, at the date of election us under the age of
eighteen and if over the age of fourteen shall have a half vote.
5) AN HONORARY LIFE MEMBER, - who shall be nominated and elected in the manner
described in Rule 39 and shall have one vote. Honorary Life Member shall have full use of
Club facilities.
6) TEMPORARY MEMBERSHIP, - Any person may be admitted at any time, as a Temporary
Member of the Club for a period of not more that three weeks upon making the required
payment in accordance with Rule 15, such Temporary Members to be proposed and seconded by
ordinary Members of the club and agreed to by a Flag Officer.
The subscriptions of a Temporary Member shall be paid in advance and no Temporary Member
shall be admitted to the privileges of membership until his subscription is paid. The General
Committee shall not permit the number of Temporary Members at any one time to be a number
significant in proportion to the total number of Members. No person proposed as a Member shall be
admitted to the privileges of the Club until the expiration of two clear days from the time of his
proposal, nor shall any person becoming a Member without prior nomination be so admitted
without an interval of two clear days between is election and his admission, and have no voting
writes
7) VICE PRESIDENT, - shall have the full use of The Club facilities,
And shall have one vote, but,
a) Shall be a non sailing member of The Club.
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MEMBERSHIP, ENTRACE AND SUBSCRIPTION FEES, -
15. SUBSCRIPTIONS, - The annual subscription and, boat site fees shall be determined by a
majority vote at the AGM of members present and voting. Annual subscriptions shall be due
on 1st January and the boat site fees on 1st April, and the subscriptions and fees shall be
paid respectively by 1st March and 1st June in each year. Any member being in arrears of
payment of subscriptions and/or boat park fees shall be notified in writing by the Honorary
Treasurer and if the sum or sums due are not paid within one month of the date of such notice
the General Committee shall have the power after due consideration to remove the defaulters
name from the Register of Members. No member shall be entitled to the facilities of The Club
until he has paid his subscriptions for the current year.
a) The Committee shall be, entitled to move the boat to any other part of the premises
without being liable for any loss of or damage to the boat howsoever caused.
b) The Committee shall be entitled upon giving one month's notice in writing to the
Member or former Member, at his last known address shown in the Register of
Members to sell the boat and to deduct any monies due to the Club (whether by way of
arrears of subscriptions or boat site fees or otherwise) from the net proceeds of sale
before accounting for the balance (if any) to the Member or former Member.
c) Any boat which in the opinion of the Committee cannot be sold, may, upon such notice
as aforesaid, be disposed of in any manner the Committee think fit, and the expenses
recovered from the Member or former Member.
16. Every member shall furnish the Honorary Secretary with an up-to-date address which shal1
be recorded in the Register of Members and any notice sent to such address shall be deemed
to have been duly delivered.
ELECTION AND RETIREMENT OF MEMBERS
17. Every candidate for membership (except HONORWY LIFE MEMBERS) shall be proposed
and seconded by a full or family member of The Club, both of whom must be acquainted with
the candidate.
18. An application for membership shall be in the form from time to time prescribed by The
Committee and shall include the name and address of the candidate and the signatures of the
proposer and seconder. He shall include the appropriate entrance and membership fees as
required with his application.
19. Upon receipt of an application for membership, the Honorary Secretary shall enter such an
application in a Register of Candidates and shall cause the application form to prominently be
displayed in The Club premises for at least seven days before the meeting of The Committee
at which such application for membership shall be considered. The election of all classes of
members is vested in the. Management Committee and shall be by a simple majority vote of
those members present and voting at the relevant meeting of the Management Committee.
The Honorary Secretary shall inform each candidate in writing of the candidate s election or
non-election. He shall furnish an elected candidate with a copy of the rules and bye-laws of
The Club.
20. A member desirous of retiring from membership shall give notice in writing to the Honorary
Secretary before the last day of October and shall not be liable to pay the subscription for the
following year. Upon re-application by a past member, The Committee may at its discretion,
excuse the payment of an entrance fee.
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CONDUCT OF MEMBERS, -
21. Every member upon election and thereafter, is deemed to have notice of and impliedly
undertakes to comply with The Club Rules and the current Bye-laws and Regulations of The
Club. Any refusal or any neglect to do so, or any conduct which, in the opinion of The
Committee, is either unworthy of a member or otherwise injurious to the interests of The
Club, shall render a member liable to expulsion by The Committee. PROVIDED THAT,
before expelling the member, The Committee shall call upon such member for a written
explanation of the member's conduct and shall give the member full opportunity of making
explanation to The Committee, or of resigning. A resolution to expel' a member shall be
carried by a simple majority vote by the members of the Management Committee present and
voting on the resolution.
22. Members may have the privilege of introducing visitors to any lecture or social event
authorized by The Club. Visiting members of any sailing clubs may use The Club facilities at
the discretion of the flag officers.(See Club notice board for other variations)
Members shall enter the names of all guests in the Visitors' Book. Not more than three guests
may be introduced in any one day and the same guests may not be introduced more than six
times in any calendar year.
LIMITATION OF CLUB LIABILITY, -
23. Members, their guests and visitors are bound by the following rule, which shall be exhibited in
a prominent place within The Clubhouse.
Members of The Club, their guests or visitors using The Club premises, and any other
facilities of The Club, do so entirely at their own risk and impliedly accept, -
a) The Club will not accept any liability for any damage to or to loss of property belonging
to members, their guests or visitors to The Club.
b) The Club will not accept any liability for personal injury arising out of the use of The
Club premises, and any other facilities of The Club, or out of participation in any race
organised by The Club, whether sustained by members, their guests or visitors, or
caused by the said members, guests or visitors, whether or not such damage or injury
could have been attributed to or was occasioned by the neglect, default or negligence
of any of the officers, Committee or servants of The Club.
c) Before inviting any guests or visitors onto the premises or' to participate in events
organised by The Club, members will draw attention to this rule.
24. At certain functions to be held by The Club at its premises, subject to there being a maximum
of twelve such events in any one calendar year, non-members will be permitted to purchase
excisable goods at The Club bar for consumption on The Club premises. A record will be kept
by the Honorary Secretary of the dates of such functions.
25 is a spare number)
SECTION 4, MANAGEMENT COMMITTEE
26. Constitution and Procedure, -
The Management Committee (herein referred to as "The Committee11) shall consist of the
officers (with the exception of the President and Honorary Auditor) and not less than four nor
more than six Full or Family Members of The Club elected at the A.G.M. each year to hold
office until the termination of the next following A.G.M.
ContinuedA..
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SECTION 4, MANAGEMENT COMMITTEE Continued,
27. Retiring Committee members shall be eligible for re-election, candidates for election to the
Management Committee a now applying shall be those members of the retiring Committee
eligible to offer themselves for re-election and such other Full or Family members whose
nominations (duly proposed and seconded in writing by Full or Family members of The Club)
with their consent shall have been received by the Honorary Secretary at least 14 days before
the date of the Annual General Meeting in each year.
28. If the number of candidates, duly proposed and seconded shall exceed the number of
vacancies to be filled, -the election at the A.G.M. shall be by ballot.
29. If the number of candidates for election is equal to or less than the number of vacancies to be
filled, then all candidates shall be deemed to be elected if two-thirds of those present at the
A.G.M. and entitled to vote, vote in favour of such election.
30. In the event of the ballot failing to determine the members of The Committee because of an
equality of votes, the candidate or candidates to be elected from those having an equal
number of votes, shall be determined by a further ballot.
31. If, for any reason, a casual vacancy shall occur, The Committee may co-opt a full or family
member to fill such a vacancy until the next following A.G.M.
32. The Committee shall meet at least every two months making such arrangements as the
conduct, place of the assembly and holding of such meetings as it may wish.
33. Voting (except in the case of a resolution relating to the expulsion of a member) shall be by a
show of hands. In the case of an equality of votes, The Committee, Commodore or Chairman
(as the case may be) shall have a second and casting vote.
34. Five members personally present shall form a quorum at a meeting of The Committee.
35. Powers of the Committee, - The Committee shall manage the affairs of The Club according to
the Rules and shall cause the funds of The Club to be applied solely to the objects of Jhe
Club for a benevolent or charitable purpose.
36. The Committee shall make such bye-laws and regulations as it shall from time to time think fit
and shall cause the same to be exhibited in The Club premises for fourteen days before the
date of implementation. Such bye-laws and regulations shall remain in force until approved or
set aside by a vote at a General Meeting of The Club.
37. The Committee may appoint such sub-committee as it may deem necessary and may
delegate such of its powers as it may think fit upon such terms and conditions as shall be
deemed expedient and required by. law. Such sub-committees shall consist of members of
The Committee or Club as it thinks fit, Flag Officers of The Club shall be ex officio members
of all such sub-committees.
38. The Committee may appoint as required Honorary. Working Members, whose subscriptions
shall be reimbursed in return for specific long-term services rendered to The Club. Honorary
working Members shall enjoy all rights and privileges afforded to full members of The Club.
The status of Honorary Working Members shall last for one year only and must be rewarded
only of The Committee consider it necessary for said services to be continued.
39. The Committee may nominate for election at an Annual General Meeting such Honorary Life
Members as The Committee may think fit. The election of Honorary Life Members shall be
put to the vote at the A.G.M. each year and such Honorary Life Members shall be duly
elected if two-thirds of those present and entitled to vote, vote in favour of election. At no time
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should there be more than six Honorary Life Members.
40. The purchase for The Club of excisable goods and the supply of the same upon Club
premises shall be exclusively and solely under the control of a special sub-committee which
shall not at any time be less than 4 persons in number and shall only be formed from elected
members of The Committee whilst they remain members of The Committee.
41. Intoxicating liquor may be sold for consumption on The Club premises to persons over the
age of eighteen who are entitled to the use of The Club premises in pursuance of the rules.
Bye-laws and regulations for the time being in force. No Junior Member under the age of
eighteen may purchase intoxicating liquor within The Club premises nor may a Junior
Member under the age of sixteen purchase tobacco or cigarettes within The Club premises.
42. Subject to the requirements of the licensing authorities The Committee shall cause The Club
bar to be opened at convenient times (and such times shall be prominently exhibited in The
Club premises) for the sale of excisable goods to persons who are entitled to the use of the
premises of The Club in pursuance of these rules (except Junior Members aforesaid).
Provided that visitors' names and addresses and the name of their introducer shall have been
entered in the Visitors' Book upon entry to The Club premises, they may consume excisable
goods on The Club premises. Visitors may not purchase excisable goods from The Club bar.
43. No person shall take a commission, percentage or other such payment in connection with the
purchase of excisable goods for The Club. Any profit from the sale of such goods shall (after
the deduction of the costs of providing such goods for the benefit of The Club.
44. Proper accounts of all purchases and receipts shall be kept and presented at the A.G.M. in
each year and such information as the Secretary or Honorary Auditors may require shall be
furnished to enable any statutory return or statement and the payment of excise or any other
duty or tax to be made.
45. A member of any club recognised by the Royal Yachting Association (a list whereof is
published by the said association) may be authorised to use the premises of The Club by any
member of The Committee of the Club. Such authorisation shall specify between which dates
(not being more than fourteen days apart) the said person may so use the premises including
The Club bar, where they will be permitted to purchase excisable goods for consumption on
The Club premises. Their name and that of The Committee member shall be entered in the
Visitors' Book.
SECTION 5 MEETINGS OF THE CUB
46. An Annual General Meeting of The Club shall be held each year in the month of November
on a date to be fixed by The Committee. The Honorary Secretary shall at least 21 days
before the date of such meeting post' or deliver to each member, notice thereof and of the
business to be brought forward thereat.
47. Special General Meetings shall be called by the Honorary. Secretary when requested by The
Committee, or any two Flag Officers, or a requisition signed by not less than twelve members,
such requisition to state the object of the proposed meeting for which every member shall
receive 7 days notice. Eleven members to form a quorum at such meetings, only such
business for which the meeting is specifically called to be discussed.
48. Chairman, - The Senior Flag Officer present. Shall take the chair at all General and
Committee meetings of The Club In the event of no Flag Officer being present, the Chairman
shall be elected by The Meeting.
49. Eleven members to form a quorum at all Annual and Special General Meetings of the Club
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50. Voting, except upon the election of members of the Management Committee, shall be by
show of hands. There shall be no proxy or postal votes.
51. In the case of an equality of votes, the Chairman shall have a second and casting vote, on
any matter other than the election of members of the Management Committee
52. On any resolution properly put to a meeting of The Club relating to the creation, repeal or
amendment of any rule, bye-law or regulation of The Club, such resolution must be carried by
a majority vote of at least two- thirds of those present and entitled to a vote.
53, 54, 55 and 56 are spare numbers)
SECTION 6 DISSOLUTION OF THE CLUB
If, upon the winding up or dissolution of The Club, there remains after the satisfaction of all its
debts and liabilities any property whatsoever, the same shall not be paid to or distributed
amongst the members of The Club, but shall be given or transferred to some other institution
or institutions having objects similar to the objects of The Club. Such institution(s) to be
determined by the members of The Club by resolution passed at a General Meeting at or
before the time of the dissolution and if and so far as effect cannot be given to such provision,
then to some charitable object.
SECTION 7 OTHER RULES AND CURRENT BYE-LAWS
This section is spare.
Revised 27-03 2004
